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Should employees have to share hotel rooms?

The difficult subject of sharing rooms is a query that regularly crops up in company journey. The state of affairs is a minefield to navigate on each side. Managers beneath stress to lower your expenses can inadvertently set themselves up for enormous points, together with doable litigation. Meanwhile, anxious employees search recommendation from colleagues on how to get their very own room. Pretty quickly, at greatest, you have a staff of sad employees and, at worst, a discrimination lawsuit in your arms. So why would corporations insist on a room-sharing coverage, and why is it at all times a horrible concept? 

Why do companies recommend that coworkers share rooms? 

1. They suppose sharing rooms is the simplest means to scale back the price of company journey.

Predominantly corporations ask their groups to share rooms as a result of they need to scale back prices and imagine the financial savings outweigh any discomfort it causes their employees. Halving their lodging spend, particularly when organizing journeys for complete groups, does considerably affect a enterprise’ annual journey funds. However, the implications of creating coworkers share a room might rack up a lot bigger payments. 

2. They imagine sharing rooms fosters stronger bonds between colleagues. 

Many organizations imagine sharing rooms when working away is a type of staff constructing. They suppose it permits colleagues to get to know one another on a deeper degree and imagine these bonds are not possible to type inside the workplace setting. 

Why asking employees to share a hotel room isn’t a good suggestion. 

Business journey will be intense. 

Most enterprise journey schedules are intense. After an extended day of taking conferences and negotiating your means round a brand new metropolis, it’s very important to have some downtime. After a yr of zoom conferences in 2020, company vacationers are keen to get again on the street. But as restrictions start to raise, corporations will understandably tighten budgets.


Corporate vacationers and managers alike shall be eager to benefit from each work journey. Business vacationers want to have a while and house to regroup in non-public to carry out at their greatest. As people, our organic wiring is to really feel weak once we sleep. So sharing a room with a colleague, even one we take to each other with, isn’t conducive to getting an ideal evening’s relaxation.

Combine this with jet lag or mild sleepers, and you may have a recipe for catastrophe! Earplugs gained’t reduce it if you need your company vacationers to be at their greatest the subsequent day. It’s very important to guarantee your funds covers a double room for every of your employees to allow them to have their very own house to relaxation and recuperate for the next day. 

It damages established boundaries.

Throughout their careers, individuals intentionally maintain skilled boundaries. Keeping elements of our lives non-public is necessary for our psychological well-being. But skilled boundaries additionally allow us to work extra successfully with our colleagues, particularly in administration positions.

Sleeping in the identical room as a colleague can violate these boundaries. Many corporations discover out too late that any falsely perceived advantages of staff constructing are massively outweighed by denying employees their privateness. The backside line is that forcing employees to get to know one another on such an intimate degree is inappropriate.


Having been made to take care of their colleague’s snores or late-night working habits, employees may discover it difficult to keep their professionalism the subsequent morning. As their boss, you don’t desire a enterprise journey to be the final time two colleagues obtained alongside! 

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It breaks your responsibility of care in the direction of your staff. 

No one needs to overhear their employees asking how to get out of sharing a hotel room. These break room chats is usually a worrying indicator of discontent and a human assets headache on the horizon.

Your responsibility of care to your employees is to guarantee they really feel protected, revered, and appreciated at work. As an employer, there shall be tons about your staff you’ll not know. Bunking up with colleagues may not appear to be an enormous deal to you, however it may very well be massively triggering to employees. They may not really feel protected sleeping in the identical room as somebody they have no idea.

There may very well be causes for wanting separate rooms that they don’t want to clarify, they usually may very well be involved about being unfairly labeled as troublesome. Management mustn’t underestimate the affect this might have on their employees’ psychological well being.


Another important consideration is that your employees might have medical situations that make it troublesome for them to share a hotel room. They might not want to disclose this data, and you may be creating vital embarrassment for them as they fight to navigate getting out of sharing a room.

What’s extra, by forcing the topic, you may be breaking the legislation. The solely means to guarantee you might be following laws and avoiding discriminatory conduct is to take away any shared room coverage out of your group.

Forcing employees to share rooms takes benefit of their goodwill. 

It’s straightforward for corporations to neglect that employees are giving their free time when touring on enterprise. Instead of spending their evenings with household or pals, pursuing their hobbies, or enjoyable at residence, they’re on the street placing in additional hours to journey.

They deserve to have some private house within the night, particularly after they have an early morning begin forward. Whether they need to make telephone calls to family members, order room service, or discover the town, it’s important to respect your company vacationers’ time exterior their schedule.

On high of this, enterprise vacationers might really feel anxious about leaving their households for the primary time after final yr’s pandemic. Expecting employees to have a roomie and be in enterprise mode 24/7, particularly after the turmoil of 2020, is the quickest means to breed job dissatisfaction and have your employees looking for a brand new job. 

There are more practical methods to lower your expenses in your company journey spend. 

At the top of the day, asking employees to forgo a non-public room is an unpopular and doubtlessly perilous means to save in your journey prices. Rather than risking the pitfalls of shared lodging, utilizing developments in journey reserving know-how could make your company journey more cost effective. An on-line reserving software or OBT can streamline your techniques, saving you time and cash. 

With an OBT like TravelPerk, journey managers now not want to sift by way of a number of web sites sourcing charges. We have the world’s largest stock of journey choices, enabling us to negotiate the very best costs for our shoppers. Plus, with TravelPerk’s VAT restoration system, you’ll be able to scale back prices by up to an additional 20%, thanks to our itemized stories.

Travel managers can add company journey insurance policies, most popular airways, and hotel chains in beneath 2 minutes. Meanwhile, enterprise vacationers are extra content material as they’ll choose from a spread of totally compliant choices, making it simpler for groups to hit journey coverage targets.

Plus, our reporting makes it straightforward to handle your group’s journey funds whereas streamlined invoicing reduces hours of chasing receipts. If you prefer to to learn the way TravelPerk may also help you save in your company journey spend, attain out and schedule an illustration with our gross sales staff right this moment.

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